top of page
This site was designed with the
.com
website builder. Create your website today.Start Now
2020 logo transparent background for web

Sutton Leaseholders Association

CONSTITUTION

​

LAST AMENDED JULY 2016 and APPROVED AT EACH SUBSEQUENT AGM


NAME

​

The name of the Association shall be: The Sutton Leaseholders Association (S.L.A.) which will be an affiliate of the Sutton Federation of Tenant & Resident Associations.

  • For the purpose of this constitution the term Leaseholder is to include Section 16 Freeholder.

 

OBJECTS

​

The Object of the Association shall be:

  • Promote the interests of leaseholders of Sutton Council;

  • Co-ordinate activity and representation of leaseholders on Committees / Groups / Forums of Sutton Housing Partnership, Council Committees and within the Sutton Federation of Tenant & Resident Associations.

  • The Association shall be non-party in politics, non-sectarian in religion and practice equal opportunities in its activities.

 

ACTIVITIES
 

  • To meet quarterly with officers of Sutton Housing Partnership to discuss and negotiate all aspects of mutual interest.

  • Annually nominate representatives to Committees / Groups / Forums of Sutton Housing Partnership.

  • To regularly report on its activities to the Sutton Federation of Tenants and Residents Association.

  • Contribute information and articles for distribution to Sutton leaseholders, tenants and residents.  Help distribute relevant information.

  • Organise promotional and social events in support of the Association.

​

MEMBERSHIP

​

  • Membership shall be open to all leaseholders (family) and s. 16 (family) of a Council owned property who is making a contribution to the Housing Revenue Account through service charges.

  • Voting rights will be limited to one vote per member household.

​

MANAGEMENT

​

  • The Association shall be managed by a Management Committee elected at the Annual General Meeting.

  • The Management Committee shall meet a minimum four times per year.

  • The Committee shall consist of: - Chair, Vice Chair, Secretary, Treasurer plus a maximum of twelve members plus such other person or persons whose expertise may be considered valuable to the Association.  Such persons to be elected only at the Annual General Meeting and only to serve on an ex-officio, non voting basis. Such nominees receive at least two-thirds approval from members attending the Annual General Meeting.

  • Those persons standing for Officer positions of the Management Committee must be a named person on a lease.  No two officer positions may be held by named leaseholders of the same lease.

  • Nominations for the post of Chair will only be taken from leaseholders who have previously served on the SLA Committee for the last five years unless no one meets this criteria.

  • Committee members who do not attend three consecutive meetings without giving their apologies shall be deemed to have resigned from the committee.

  • If vacancies occur among the Committee, the Committee shall have the power to fill them from among their members until the next Annual General Meeting of the Association when elections take place.

  • The Chairperson shall have a casting vote in the event of a split decision.

  • All Committee Members stand down at the Annual General Meeting and may stand for re-election.

  • The quorum for meetings shall be five.

  • The Management Committee will be responsible for day-to-day decision-making and its members will represent the Association members in negotiation with Sutton Council, Sutton Housing Partnership and other representative bodies.

 

MEETINGS
 

Annual General Meeting
The Committee shall call an Annual General Meeting within fifteen months of the previous Annual General Meeting for the purpose of:

  • Receiving the annual report of the Committee;

  • Receiving the audited statement of accounts;

  • Accepting the resignations of the Committee and Officers;

  • Election of a Committee and Officers for the coming year;

  • Making recommendations to the committee,

  • Voting, where necessary on proposals to amend the Constitution.

​​

  • Not less than 28 days notice of the annual General Meeting shall be given to all those eligible for membership.

  • The quorum for the Annual General Meeting shall be twenty.

  • Decisions will be taken by simple majority except in the case of alterations to the Constitution which requires a two-thirds majority.

  • The annual General Meeting will set overall policy guidelines.

​

General Meeting

  • The Committee shall hold at least 2 surgeries a year which shall be open to all members. Not less than 14 days notice of surgeries shall be given to all members.

​

Special General Meeting

  • The Chairperson, at the request of a minimum of five members of the Management Committee, may at times call a Special General Meeting of the Association, either for the purpose of altering the constitution or for considering any matters which the committee decides should be referred to the members in general. A Special General Meeting shall also be called at the written request of not less than twenty-five members giving written reasons for the request.

​

FINANCES

 

  • The Treasurer shall keep proper accounts of the finances of the Association and open a bank account in the name of The Association.

  • The Chair, Vice-Chair, Secretary and Treasurer will be signatories to the Bank Account and two signatures will be required for signing cheques.

  • The accounts shall be audited once every year by an independent auditor.

​

DISSOLUTION


If the General Committee by a simple majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Association, a meeting of all members of the Association who have the power to vote with not less than 21 days notice (stating the terms of the resolution to be discussed at the meeting) shall be posted to all members. If such a decision shall be confirmed by a simple majority of those present and voting at such a meeting, the Council shall have power to dispose of any assets held by or in the name of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be applied towards such charitable purposes for the benefit of the inhabitants of the area of benefit as the General Committee may decide.
 

bottom of page